Obtaining Graduate School Certificates

【Information for Certificate Applicants】
With the launch of the Tohoku University Certificate Issuance System, you can now apply online to issue digital certificates or print certificates at convenience stores.
Please check the user guide for detailed issuance procedures before applying.
Current students may also use the On-Campus Automatic Certificate Issuance Machines.

The Tohoku University Certificate Issuance System CANNOT be used if any of the following apply:
- If you fall under any of these categories, please submit your request using the application method described below.
- You require a certificate that is not supported by the Tohoku University Certificate Issuance System.
- You graduated or completed your program in or before March 2020.
- You require certificates in a sealed envelope (Genfu).

➤　Application Method

If requesting certificates by post, please apply well in advance, especially around weekends and national holidays.
If you have any questions, please contact the Academic Affairs Section of the Graduate School of Life Sciences.
(Our office is closed on Saturdays, Sundays, and national holidays. Inquiries received on these days will be handled on the following business day.)

Please fill out the Request Form for Issuance of Certificate (JP/EN) and submit it to the Academic Affairs Section.
Applications are accepted in person at our office window, by post, by email, or via internal campus mail.

For Email Applications: Certificates can be issued as PDF files upon request. Please note that PDFs are copies, not original paper documents. Please specify in the "Remarks" section of the request form whether a PDF copy is acceptable for your purpose.
If Original Documents are Required: You must provide a self-addressed stamped envelope.
If Sealed Envelopes are Required: Please write "Sealed Envelope Required" (厳封希望) in the "Remarks" section of the request form.

➤　About Fees and Commissions

No issuance fee is required. You are only responsible for the return postage when applying by mail.

➤　Return Envelope & Postage Stamps (When Applying by Mail)

Please prepare a return envelope, write your postal code, address, and name on it, and affix the appropriate postage stamps.
If sealed envelopes are requested, please account for the additional weight of one standard size (Nagagata #3) envelope per sealed certificate (see reference below).
   Standard Envelope (Nagagata #3): 110 yen
   Non-Standard Envelope (Kakugata #2, etc.): 1 to 5 certificates: 140 yen
                                                                                 6 to 10 certificates: 180 yen

(Reference) Estimated Weights
Please note these are approximate estimates. Envelopes vary depending on paper quality and type. Please use this as a reference when preparing stamps.
- Certificate sheet: approx. 5g
- Standard envelope (Nagagata #3): approx. 5g (used for individual sealed certificates)
- Non-standard envelope (Kakugata #2): approx. 18–20g
- Express Delivery (Sokutatsu): If you wish to receive your certificates via express mail, please add the required express delivery fee to the base postage stamps. Please verify current express rates on the Japan Post website.
*Insufficient Postage: If the postage provided is insufficient, your documents may be sent via Cash-on-Delivery courier or Yu-Pack.

Academic Affairs Section, Graduate School of Life Sciences, Tohoku University
980-8577 Miyagi, Sendai, Aoba-ku, Katahira 2-1-1
Tel: 022-217-5706 
Email: lif-kyom*grp.tohoku.ac.jp (please change "*" to "@")